Regional Bilingual Education Resource Network (RBERN)

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RFP Documents Questions and Answers – Posted 12/18/19 RFP Document (PDF) | RFP Document (Word) RFP Submission Documents (PDF) | RFP Submission Documents (Word) Cost Proposal Spreadsheet (Excel)

The New York State Education Department (NYSED) Office of Bilingual Education and World Languages (OBEWL) is seeking proposals to operate eight (8) Regional Bilingual Education Resource Network (RBERN) technical assistance support centers in the State, which will include seven (7) regional RBERN technical assistance support centers and one (1) Statewide Language RBERN.  As a network, the RBERN will work in partnership with OBEWL staff to provide technical assistance and professional development to schools and districts in order to improve instructional practices and educational outcomes of students who are Multilingual Learners/English Language Learners (MLLs/ELLs).

Eligible bidders include Boards of Cooperative Educational Services (BOCES) and Institutions of Higher Education (IHEs). Bidders must be located in the RBERN region for which they are bidding. The Statewide Language RBERN may be located in any region of New York State (see Attachment A for a list of regions). Each RBERN regional technical assistance support center will be known as The NYSED (Region) RBERN at (Name of BOCES/IHE).  The Statewide Language RBERN will be known as The NYSED Statewide Language RBERN at (Name of BOCES/IHE).

Subcontracting will be limited to thirty percent (30%) of the annual contract budget.  NYSED reserves the right to approve all subcontractors. Subcontracting is defined as non-employee direct, personal services and related incidental expenses, including travel. 

Bidders are required to comply with NYSED’s Minority and Women-Owned Business Enterprise (M/WBE) participation goals for this RFP through one of three methods. Compliance methods are discussed in detail in the Minority/Women-Owned Business Enterprise (M/WBE) Participation Goals section of the RFP. 

NYSED will award eight (8) contracts as a result of this RFP. Seven (7) contracts will be regional awards in the following Joint Management Team (JMT) regions of New York State (see Attachment A at the end of the RFP): West, Mid-West, Mid-State, Hudson Valley, Capital District, Long Island, and New York City. NYSED will award one (1) Statewide Language RBERN contract, which may be located in any region of New York State.  Eligible bidders can only bid for one (1) region but may bid on both a regional award and the Statewide Language award but must submit separate proposals.  Each contract resulting from this RFP will be for a term anticipated to begin on July 1, 2020 and end on June 30, 2025.

See Mandatory Requirement section of the RFP.

Components contained in RFP Proposal #20-014 are as follows:

1. Description of Services To Be Performed
2. Submission
3. Evaluation Criteria and Method of Award
4. Assurances
5. Submission Documents (separate document)

Questions and Answers – Posted 12/18/19

Questions regarding this RFP may be submitted to RBERNRFP@nysed.gov by December 5, 2019. Questions should be identified as Program, Fiscal, or M/WBE. A Questions and Answers Summary will be posted here no later than December 19, 2019. The following are the designated contacts for this procurement:

Contact Information for Questions

Program Matters	Fiscal Matters	M/WBE Matters
Laura Arpey	Thomas McBride	Brian Hackett

The following documents must be submitted in separately sealed envelopes, as detailed in the Submission section of the RFP, and be received at NYSED no later than January 16, 2020 by 3:00 PM:

1. Submission Documents labeled Submission Documents – RFP #20-014 – Do Not Open
2. Technical Proposal labeled Technical Proposal – RFP #20-014 – Do Not Open
3. Cost Proposal labeled Cost Proposal – RFP #20-014 – Do Not Open
4. M/WBE Documents labeled M/WBE Documents – RFP #20-014 – Do Not Open
5. CD or flash drive containing the technical, cost, submission, and M/WBE proposals submitted using Microsoft Word. Place in a separate envelope labeled CD or flash drive – RFP #20-014 – Do Not Open.

The mailing address for all the above documentation is:

NYS Education Department Bureau of Fiscal Management Attn: Thomas McBride, RFP #20-014 Contract Administration Unit, Room 501W EB 89 Washington Avenue Albany, NY 12234

(Facsimile copies of the proposals are NOT acceptable)

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RFP Documents RFP Document (PDF) | RFP Document (Word) RFP Submission Documents (PDF) | RFP Submission Documents (Word) Cost Proposal Spreadsheet (Excel) Questions and Answers – Posted 12/18/19