SLOVENIA, August 28 - Job Category and Title

Administrative Assistant (Contract Employee)

Responsibilities and Duties

• Answering phone calls
• Receiving Embassy guests
• Arranging accommodation, logistics, meetings, events, and meals for Slovenian and Japanese VIP guests
• Contacting and communicating with relevant bodies of the Japanese government at all levels
• Composing diplomatic correspondence
• Managing the Embassy's contact list
• Providing translation and interpretation support when necessary
• Drafting letters in Japanese and English (and Slovenian if possible)
• Cooperating with the Personal Assistant to the Head of Mission to implement tasks
• Performing other administrative tasks as assigned by the Head of Mission

Preferred Experience

• Experience working at an Embassy or international organization
• Experience as an administrative assistant
• Experience living and working in an international environment

Qualifications

Language

• Japanese (Native level)
• English (Business level)
• Slovenian language is an asset (Native or fluent level)

Skills

• Excellent organizational and administrative skills with attention to detail
• Strong communication skills

Salary

To be informed during the interview

Location of Workplace

Embassy of the Republic of Slovenia in Tokyo
(7-14-12 Minami Aoyama, Minato-ku, Tokyo)

Working Hours

8 hours per day (9:00 - 17:00)
*Starting working hours are between 8:00 and 9:00

Holidays

Saturday, Sunday, and designated days off as confirmed and conveyed by the Embassy (Embassy opens on some Japanese public holidays)

How to Apply

eri.yamazaki@gov.si

Due Date of Application

By 23:59, Tuesday, 17 September 2024 (JST)

Start Day

1 December 2024